Privacy Policy
International Labour and Birth Research Conference Series 2027 (ILBRC Ghana 2027)
1. Introduction
The International Labour and Birth Research Conference Series 2027 ("ILBRC Ghana 2027", "we", "our" or "us") respects your privacy and is committed to protecting the personal information you provide when using our website, conference registration portal and related digital services.
This Privacy Policy explains the types of information we may collect, why we collect it, how it may be used, stored and shared, and the choices available to you regarding your personal information.
By using the ILBRC Ghana 2027 website or submitting information through our online services, you acknowledge the practices described in this Privacy Policy.
2. Information We Collect
Depending on how you interact with the website and conference services, we may collect information including:
- Full name
- Title and professional designation
- Gender, where voluntarily provided or required for conference administration
- Email address
- Telephone number
- Country of residence
- Nationality
- Organisation or institutional affiliation
- Professional role or occupation
- Registration category
- Conference participation information
- Abstract submission information
- Accommodation, travel or related conference information where applicable
- Payment status and transaction references
- Communication preferences
- Information voluntarily submitted through forms
- IP address
- Browser and device information
- Website usage and technical information
- Cookies and similar technologies
Where additional information is requested, we will endeavour to collect only information reasonably necessary for the relevant conference activity or service.
3. Conference Registration
When you register for ILBRC Ghana 2027, we may use your information to:
- Process and manage your conference registration.
- Confirm your participation.
- Verify registration payments.
- Generate registration confirmations and receipts.
- Issue conference identification or participation materials.
- Communicate important conference information.
- Provide logistical and administrative support.
- Prepare attendance and participation records.
- Generate appropriate conference reports and statistics.
4. Abstract Submissions
Where participants submit abstracts or other academic materials, information associated with the submission may be used for:
- Submission administration.
- Academic review and evaluation.
- Communication with authors.
- Conference programme preparation.
- Acceptance or rejection notifications.
- Presentation scheduling.
- Conference publications or proceedings, where applicable and appropriately communicated.
5. Payment Information
Conference registration payments may be processed through authorised banks, payment gateways or other approved payment service providers.
ILBRC Ghana 2027 does not intend to store sensitive payment authentication information such as full card numbers, card verification values (CVV), PINs or one-time passwords (OTPs) on the conference website.
Payment providers may collect and process payment information according to their own privacy and security policies.
We may retain transaction references, payment status, amounts, currencies and related reconciliation information necessary to administer conference registrations and financial records.
6. Google Services
The ILBRC Ghana 2027 website may use Google products and services where appropriate, including services such as Google Analytics, Google Maps, Google reCAPTCHA, Google OAuth/Sign-In or other Google APIs.
These services may process information such as device information, IP address, browser information, website interactions or information authorised by you through your Google Account.
Our use of information received from Google APIs will comply with the applicable Google API Services User Data Policy, including applicable Limited Use requirements.
Where the website requests access to Google Account information, we will only request access reasonably necessary to provide the relevant functionality.
We do not sell Google user data.
We will not use Google user data for purposes materially different from those disclosed to the user without providing appropriate notice and obtaining any consent that may be required.
7. Google Analytics
We may use Google Analytics or similar analytics services to understand how visitors interact with the ILBRC Ghana 2027 website.
Analytics information may help us understand matters such as:
- Number of website visitors.
- Frequently visited pages.
- General geographic usage patterns.
- Browser and device categories.
- Website performance.
- How visitors navigate through the website.
Where required, analytics cookies will only be activated after appropriate cookie consent has been obtained.
Users may manage optional analytics cookies through the website's cookie preference controls.
8. Cookies
The ILBRC Ghana 2027 website uses cookies and similar technologies for website security, functionality, user preferences and, where permitted, analytics.
Strictly necessary cookies may be required for functions such as authentication, registration sessions and website security.
Optional cookies will be managed in accordance with the choices available through our cookie consent mechanism.
Please refer to our Cookie Policy for additional information.
9. How We Use Personal Information
Personal information collected through the ILBRC Ghana 2027 website may be used to:
- Operate the conference website.
- Administer conference registrations.
- Process and verify payments.
- Manage abstract submissions.
- Communicate with participants.
- Send conference announcements and administrative notices.
- Respond to enquiries and support requests.
- Manage conference programmes and schedules.
- Maintain website and information security.
- Prevent fraud or misuse.
- Improve website functionality and user experience.
- Produce administrative and statistical reports.
- Meet legal, regulatory, financial or contractual obligations.
10. How We Share Information
We do not sell participants' personal information.
Information may be shared where reasonably necessary with authorised organisations or service providers involved in delivering ILBRC Ghana 2027, including:
- Conference organisers and authorised personnel.
- Conference hosts and collaborating institutions where necessary.
- Payment processors and banking partners.
- Website and technology service providers.
- Email and communication service providers.
- Hosting and infrastructure providers.
- Google and other technology providers where their services are integrated into the website.
- Professional advisers or regulatory authorities where legally required.
Service providers should only receive information necessary to perform their relevant services and are expected to handle information appropriately.
11. International Participants and Data Transfers
ILBRC Ghana 2027 is an international conference and may receive registrations and submissions from participants in different countries.
As a result, information may be processed or accessed across national borders through approved technology, hosting, communication, payment or conference service providers.
Where appropriate, reasonable safeguards will be used to protect personal information processed in connection with conference activities.
12. Data Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, alteration, disclosure, misuse or loss.
These measures may include:
- HTTPS/TLS encryption.
- Secure authentication mechanisms.
- Role-based access controls.
- Restricted administrative access.
- Secure password handling.
- Database access controls.
- Logging and monitoring.
- Secure payment gateway integrations.
- Regular software and security maintenance.
However, no internet-based system can guarantee absolute security.
13. Data Retention
Personal information will be retained only for as long as reasonably necessary for the purposes for which it was collected, including conference administration, financial reporting, academic activities, dispute resolution and applicable legal or regulatory requirements.
Information that is no longer required will be deleted, anonymised or otherwise securely handled where appropriate.
14. Your Privacy Choices and Rights
Subject to applicable laws and legitimate administrative requirements, you may contact us to request:
- Access to personal information we hold about you.
- Correction of inaccurate information.
- Updating of incomplete information.
- Deletion of information where applicable.
- Withdrawal of certain consent previously provided.
- Information concerning how your personal information is being used.
Some information may need to be retained where required for legitimate conference administration, financial record-keeping, legal compliance or other lawful purposes.
15. Google Account Access and Revocation
If the ILBRC Ghana 2027 website provides functionality that connects to your Google Account, you may be able to manage or revoke access through your Google Account security and permissions settings.
Revoking Google Account access may prevent certain connected features of the ILBRC website from functioning.
16. Children's Privacy
The ILBRC Ghana 2027 website and registration services are primarily intended for conference participants, researchers, academics, healthcare professionals, organisations and other relevant stakeholders.
We do not knowingly seek to collect children's personal information through general website functionality except where legitimately required, appropriately authorised and handled in accordance with applicable requirements.
17. Third-Party Websites and Services
Our website may contain links to third-party websites or integrate services operated by third parties.
Those services may maintain their own privacy policies and data-handling practices. ILBRC Ghana 2027 is not responsible for the privacy practices of independent third-party websites.
Users are encouraged to review the privacy policies of third-party services they use.
18. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes to conference activities, website functionality, technology services, legal requirements or our data-handling practices.
Material changes will be reflected in the updated policy published on the ILBRC Ghana 2027 website.
The effective date displayed at the beginning of this policy will indicate when the current version became effective.
19. Contact Us
If you have questions, concerns or requests relating to this Privacy Policy or the handling of your personal information, please contact:
- General Enquiries: ilbrcgh2027@cehdar.org
- Registration Enquiries: ilbrcgh2027registration@cehdar.org
- Abstract Enquiries: ilbrcgh2027abstracts@cehdar.org
- Finance Enquiries: ilbrcgh2027finance@cehdar.org
- Website: ilbrcghana.org